Capacity planning tools
Most capacity planners are cloud tools billed per person each month. This guide lays out what each one is best for and how it prices, then shows where a free, local-first planner fits. Prices checked against each vendor pricing page in September 2026.
Each pick links to a detailed head-to-head so you can compare it with Planara feature by feature.
Free, no account, runs in your browser. Turns people into net available hours on an availability-driven Gantt, with data kept on your device.
See capacity planning →Cloud resource scheduler with time tracking and reporting. Priced from 7 USD per scheduled person a month on the Starter plan, with a 30 day trial.
Planara vs Float →Cloud planner that ties capacity to project financials. Billed per resource seat, from 7 USD a seat a month on Lite, with a 30 day trial.
Planara vs Runn →Cloud scheduler with a clean booking view. Billed per person you add, whether they log in or not, across its Grasshopper, Blackbelt and Master plans.
Planara vs Resource Guru →Resource-based planner for people, machines, rooms and vehicles. Priced by the number of resources, with unlimited free users on paid plans.
Planara vs Ganttic →Cloud tool that combines resource planning, time tracking and leave. Full Member is 6 USD a month and Light Member 2 USD, with no free tier.
Planara vs Teamdeck →How to choose
Almost every tool here charges per person, seat or resource each month, so the cost climbs as your team grows. If you only need to plan capacity, a free planner removes the per-seat maths entirely.
The cloud tools store your roadmap and people data on their servers behind a login. A local-first planner keeps everything in your browser, which matters when the plan includes names, salaries or client work.
Trials need sign-up, onboarding and a clock ticking before you can test the fit. A no-account tool opens in seconds, so you can try a real plan before committing to anything.
If you need to plan team capacity without paying per seat, Planara is free, needs no account and runs in your browser. Float, Runn, Resource Guru, Ganttic and Teamdeck are paid cloud tools, so a free option is worth trying first.
Planara is free to use. Among the paid tools, entry pricing starts around 2 to 7 USD per person or seat each month, so the total depends on how many people you plan.
Yes, all of them plan capacity, and most add a scheduling or Gantt view. Planara pairs net available hours with an availability-driven Gantt, so bars are sized by the time a team genuinely has.
They were checked against each vendor pricing page in September 2026. Vendors change plans over time, so confirm the current figure on their site before you buy.
For forward capacity planning without a per-seat bill, a free local-first tool like Planara fits well. If you also need time tracking or client billing, a cloud tool such as Float, Runn or Teamdeck may suit better.
No account, no per-seat fee, no setup. Plan your team capacity right in the browser.